Recap of Meeting

Good Day!

I want to thank each of you for supporting this first time event. I
appreciate each thought, suggestion, and help! This event is going to
rock and we will be the folks behind the scenes that bring it to
fruition.  Thank You!

I did not make deadline on the fliers, but will circulate them on
Tuesday morning to each of you and anyone else you think would be of
service. I want to reflect on our meeting today and recap.

1. The major concern is ticket sales; and each of you were given
worksheet with names of individuals & telephone numbers who received
sponsorship letters “3” weeks ago. Please call and follow up on the
sponsorship letter campaign.

2. We spoke about what the event is all about….highlighting the
literacy development program, the reproduction of the spring
collection of the NY Couture fashion show, and The Grape Tree Bay
Resort Hotel; a major sponsor.

3. The fliers will be reworked to reflect outlets that include Masters
Insurance, Moniques Beauty, and Freudian Slit (dress shop in Sunshine
Mall) PLEASE LISTEN TO CARIBBEAN COUNTRY TO HERE THE AD WHICH INCLUDES
THESE OUTLETS. The flier will reflect the purpose of the show, and
designers will be listed

4. We spoke about the schedule and interviews on May 4th, in the
morning the press will be around Zebos about 10AM and will work their
way to Polly’s at the Pier at 3PM for interviews with Andres Aquino,
executive team, Dept of Tourism, and Cheryl Francis- or a
representative. On that day an interview will be held at Caribbean
Country Radio as well.

5. Vicky & Evon will work together for silent auction items and an
administrative team will assist in preparing items for auction.
    Millie is checking out the UVI fashion show this weekend to find
young ladies or gentlemen, particularly in the field of
    fashion interest to help with checking guest in at the show.

6. We are looking for talent to participate with the program which is
as follows:

    6-7 Champagne Reception & Open of Silent Auction
    7-8 Savory Reception with 20 minute intervals of auction
reminders, Prayer ,Presentation of young talent,
          Auction closes at 8PM
    8-9 The Show commences
    9-10 Acknowledgments & Presentation of check to Governor John P
deJongh Jr. (Literacy Development), Reminder to
            pick up auction items
    10-11Cash Bar, Music By Tony Romano & Dancing

7. Everyone was given “numbered” tickets and asked to keep track for
accounting purposes

8. I invite all of you to to the Champagne Brunch at the Grape Tree
Bay Resort Hotel Saturday morning 10AM

9. The models will also be given yacht tour on Saturday

10. Horse back riding, checking for participates who are willing at
“no charge” to be published by press core

11. I WOULD LIKE TO MEET WITH YOU WEEKLY BEGINNING NEXT
WEEK…WEDNESDAY OR THURSDAY AFTERNOON.
        PLEASE ADVISE ME WHAT DAYS AND DAY-PARTS WORK FOR YOU……

IF I LEFT OUT ANYTHING, PLEASE ADD TO THIS LIST INCLUDING SUGGESTIONS,
AFTER-THOUGHTS, OR COMMENTS

Thank you

Regards

Anita

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